The idea was to quickly get everyone up to speed on Webex functions. Part of the challenge was to create a hybrid educational model involving both online and in-person sessions. 1. To share an application that is open, select Share Despite our focus on technology, we did not change our basic philosophy about the importance of proximity. The Share option is located on the meeting control strip. At Ettore Majorana, I lead our partnership with Cisco Networking Academy, through which we teach networking, cybersecurity, IoT courses, and help students work toward obtaining ITE and CCNA certifications. Use the Participants Panel . 1. Enter the URL for the content that you want to share. To grant a participant access to the annotation tools, select the individual (or the group icon ) listed in the Participant Panel using a right mouse click and modify the privileges to include Annotate. In addition, Webex also offered online session control, active management options, and the ability to implement in-form participant checks and surveys. If you want to continue to draw directly on top of the annotation that you just drew, hold down the Ctrl key in Windows (Command key on a Mac) to force the cursor into draw mode. Ettore Majorana Secondary Technical School in Milazzo, Italy, was a part of this proud tradition. All attendees who have annotation privileges can annotate documents using the tools in the toolbar. 11. and Share File. To move a line, pen drawing, or text, hover directly over it until your cursor changes to the move cursor , and then drag the annotation to its new location. After you select OK, the content appears in the Multimedia Viewer panel. To join a scheduled meeting: 1. These same tools can be made available to participants. The Annotate button will display annotation tools that can be used in conjunction with shared materials to call out specific elements; see Figure 19. Next, press the left mouse button and drag to draw. Eventually, the Italian government gave educational institutions a number of options. First, we always need to stay ahead of the curve. I am currently entrenched with WebEx Training. Since in-person meetings were limited, we knew we needed to move to distance learning and hold planning and other staff meetings online. For example, if you selected the square shape on the toolbar, move your cursor until it changes to the draw cursor . Hover the cursor over the sharing note at top center of the monitor to bring up the Control Panel ; see Figure 18. The protocol included keeping the webcam on, controls on students’ movement, wearing and using microphones and headphones only for instructor communications. In Webex Meetings, if you're sharing a video or animation, you can optimize the share to ensure that the content plays smoothly. computer audio, not through your audio connection to the meeting. 3. Share your content as described in the previous section. Less than a month later, several parts of northern Italy were under quarantine. When you're using PowerPoint slides in WebEx, you might want to use Annotation Tools to draw attention to specific things on the screen. WebEx Hosts and Presenters . Select Download 3. You must grant annotation privileges to other participants to give access to the tools. These same tolls can be made available to participants. For a secondary technical school, Ettore Majorana is large. A Share Multimedia link appears in the panel so that you can easily share again. My educational background was in Physics at the University of Messina, where I studied parallel computing and computational physics. The web content opens in the Content Viewer and participants can navigate the site independently. Page 2 To start an instant meeting: State of Illinois WebEx illinois.webex.com Meeting Center Getting Started Gran annotation privileges to allow your participants to also collaborate. They also have a wonderful range of session durations. © 2020 Cisco and/or its affiliates. But, perhaps, it is our operation itself that is most impressive. Just before you begin, make sure it is enabled otherwise you will find yourself panicking. Fire up your annotation toolbar, disable tools you won’t use The majority of interactive tools live in the annotation toolbar. Getting Started Guide for. Turn off the eraser tool Clear all annotations you have added to a shared page, slide, or whiteboard. We assigned each instructor two groups of 11 colleagues and charged them with providing a 45-minute session per each group. On the toolbar, click the Eraser Tool icon. Click the Annotate button in WebEx’s toolbar to annotate resources being shared. Web conferencing, online meeting, cloud calling and equipment. This is more imperative for those specializations in mechanics, chemistry, and biotechnology, where we use a variety of special equipment and support software that would not be easily available for remote use. Cisco Webex is the leading enterprise solution for video conferencing, webinars, and screen sharing. Click . The annotation toolbar in Webex is one of the most powerful tools for educators. Anyone who has been inside a classroom knows that teachers cannot educate unless they can maintain control and get students’ feedback. TROUBLESHOOT AUDIO. Spread throughout our facilities, there are 26 laboratories, 32 LANs, 280 workstations and an advanced testing laboratory on AI, robotics, and programmable systems, called FABLAB. Annotations are saved differently depending on the type of content you’re sharing. Managing Webex Meetings Guide for Cisco Webex Meetings Server Release 4.0, View with Adobe Reader on a variety of devices, View in various apps on iPhone, iPad, Android, Sony Reader, or Windows Phone, View on Kindle device or Kindle app on multiple devices. Figure 16 File NOTE: Click on Assign in WebEx’s toolbar and select Allow to Annotate to enable a participant to annotate. Of course, all this had to be put in place in an environment of everyday uncertainty because of the pandemic. School activities, such as homework and laboratory meetings, had to be adjusted to the new parameters. I can load my slides and the … This function makes the difference between simple lectures and dynamic presentations to students. A significant part of our curriculum is based on hands-on laboratories, and it is difficult to teach labs remotely. Annotation Toolbar: Lets participants annotate files and whiteboards shared during a meeting. Figure 15 You can choose to hide the Menu Toolbar by clicking the arrow beside Hide menu bar right above the Menu Bar. Your mouse pointer changes to an eraser. Select (only available if you started the shared screen or whiteboard): Select, move, or resize your annotations. This function makes the difference between simple lectures and dynamic presentations to students. Saving annotations You can save and distribute the annotations you collect. In the past few years, distance learning technologies have experienced substantial growth. For centuries, education has always been an in-person activity. Watch the video tutorial on using annotations for instructor feedback in the Assignment tool . To share a blank work area where you can collaborate with other meeting participants using both text and graphics tools, select Fortunately, Luca Lepore, Cisco Corporate Business Development Manager, and our local Cisco Networking Academy Support Center, ICT Learning Solutions, both helped us to build an online protocol for the exams. A blended learning approach can help bridge the gap. 2. We are confident that we are teaching those leaders using the best curriculum and tools available today. Preparing our staff was the real challenge. We can never afford to become complacent. (Pointer Icon) change the pointer to a pointing hand. and select the application from the list of open applications. The pointer displays an arrow with your name Under Join Meeting Now , enter your name, email address, and the passw ord. Even with the advent of homework, the majority of the learning took place in a central location. The audio for the Multimedia Viewer is separate from the audio for your meeting. Can this webex annotation/action menu be hidden or turned off? When the lockdown first happened, we responded by creating a working group to study how we could continue our education. Adobe Connect and WebEx Training allowed me to the following. It has 11,800 academies around the world in 180 countries and is a vital part of our students’ education curriculum. This will provide you (the host) with the capability to markup what you are sharing. Annotations are automatically erased when you stop annotating or sharing the content. Webex will provide you with a new floating tool bar with markers, text boxes and shapes. Toolbar Annotation Toolbar Content Viewer Open your invitation and then click the link to join the The Meeting Information page appears. Regardless of when this pandemic ends, or how it will end, we will need a new generation of professionals and leaders ready to join the world. Load content slides vs share. ... the sharing toolbar. Nearly half of our teaching staff was completely unfamiliar with online teaching techniques, and only 2% were familiar with Webex. We have as many as ten specializations for our students, including Materials and Inorganic Chemistry, Biotechnology, Electronics, Electrical Engineering, Computer Science, Telecommunications, Mechanics/Mechatronics, Transport (Air Navigation), and Logistics. application or desktop, use the WebEx Sharing toolbar to access annotation tools. During this time, I personally found the Cisco updates and news critical to keeping up with the current events. The task then was not preparing the students but preparing the institution. Ours is an organization dedicated to using the latest technologies and educational techniques. Annotations allow Instructors to markup student work and provide detailed comments inline. Click Join Now. Those of us teaching IT had to continue the Cisco CCNA1 and CCNA2 certifications. They also had to learn how to record a session, use annotation tools, statistics, and student polls to evaluate their pupils. Everyone's annotations appear on all attendee's monitors. For some classes, for example, a lecture on basic theory is taught online and students practise in person inside laboratories. Hosts can allow participants to annotate shared content. and Other Applications, then select next to the application you want to share. Click Join Conference. To close the tool, click its icon again and select Close. If you don't see Stop Sharing, hover over the You're sharing message at the top of the screen to show the floating meeting control strip. This allows participants to interact and to draw attention to important Everything worked as it should and there was, therefore, no need to change. This means you can show them something on your computer screen, show them a file on your computer, or show them a whiteboard screen on which you can collaboratively draw and annotate digitally. WebEx includes Annotation Tools which presenters can use to enhance the effectiveness of their discussion. Then you can schedule your online Meeting using Outlook just like you schedule an in-person appointment. Even if this feedback is solicited anonymously, we have to pay attention to our students’ needs. Web Content—Enter a URL and click OK. News of best practices for things like IT, IoT, and network systems seem to change weekly, and we have to stay on top of those changes. For example, I am able to help students with Python code or a Packet Tracer simulation from two separate computer terminals while being in the same laboratory. We had to learn how to balance the distribution of traditional classroom lectures and online activities. A Chairperson can turn on an annotation tool by clicking its icon in the Annotation toolbar. 1. Eraser: Click on an annotation to erase it. Choose Clear My Annotations. Simply click Share from the menu bar, then File. At the top of the screen, select Stop Sharing on the floating bar. It was tough enough to coordinate the moving parts with everyone sitting in the same building. Annotation of shared content is only available on the desktop app version of WebEx. To draw an annotation, select one of the options on the Annotate toolbar. Get step-by-step instructions for scheduling your own Webex meetings, real-time group messaging, and more. Applications that you can share include web browsers, multimedia viewers and players, files or applications on a remote computer If it doesn’t show, click on the down arrow and select Manage Panels. All rights reserved. Only weeks after this, the entire country was placed under restrictions, with about 60 million people under lockdown orders. Although we were aware of remote working and distance learning technologies, we remained consistently focused on in-person education. 4. Install Cisco Webex Meetings or Cisco Webex Teams on any device of your choice. Stay in the "structure" of the room (menus, annotation toolbar, chat, etc). Menu Toolbar: Allows access to Meeting Center tools and functions. Our school chose the most ambitious solution, involving all students returning to their classrooms daily to complement the ongoing online learning system. Highlight the appropriate file 4. Share Webex: Reference Guide 10 Menu Toolbar The Menu Toolbar is located at the top of the window and contains many of the tools and functions for your meeting session. To move a shape, hover over the border of the shape until your cursor changes to , and then drag the shape to its new location. The first step was to create a new set of goals. The current generation of students were raised online. Menu Toolbar: Allows accessto Event Center tools and functions. We selected Webex as our distance learning solution because the product has extensive features. Choose Clear My Annotations. X. to close the color palette. We teach 67 classes hosted in 74 classrooms. Because of these experiences, I am very familiar with Cisco equipment. click the Annotation button on the toolbar to write. Click the annotation you want to clear. This generation has already learned significantly more materials from screens than books, meaning they are already prepared for the challenges of digital communication. With Webex, we had a platform for online teaching, but we also needed to invest in teacher training. To share a file, select Share TECH TIPS FOR USING WEBEX CONFERENCING Sharing Toolbar While sharing is in progress, the main meeting window will be hidden from the presenter and the sharing toolbar, visible only to the presenter, will be displayed at the top. On the annotation toolbar, click the downward-pointing arrow to the right of the Eraser Tool icon. And remember to turn off whatever tools you won’t … To allow all participants to annotate content, during the meeting, on the Participant menu, select Assign Privileges, select Participants, and select Annotate. CISCO CCNA Networking Academy Instructor, Teacher at Ettore Majorana Secondary Technical School. I currently serve as a teacher of Electronics and IT and provide instruction on Network and Computer Systems Design. Whiteboards and Annotation Tools in WebEx - How to share a whiteboard and annotate. annotation. Prior to the pandemic, our teachers and students met in the same room, supported by complicated networks, software, and equipment. The message looks similar to the following: You can use the Multimedia Viewer panel to share web pages and multimedia content with attendees. Tip: Sharing Web Content is useful when you These mechanisms allow us to highlight important content with text, lines, shapes, or colors. Annotation Toolbar: Lets participants annotatefiles and whiteboards sharedduring an event. Powering the Fight for Human Rights Through Digital Collaboration, CEO at South African Human Rights Commission, A Blueprint to Ensure Workplace Safety Throughout a Pandemic, Chief Operating Officer EMEA at Colliers International, Simplifying Security and Supporting Innovation with Cisco Security, Network administrator at Provincie Limburg. Annotation is a note (text or diagram) added by way of comment or explanation. The Annotation Toolbar To open the annotation toolbar, select the annotate icon located at the top of any shared content or whiteboard. Webex supports annotation for any object being shared. Menu Toolbar: Allows access to Meeting Center tools and functions. You can join a WebEx meeting simply by clicking the meeting link in an email, Outlook appointment, or instant message invitation. The interesting thing about this new hybrid approach is that it will have benefits beyond the pandemic. The Annotations toolbar will appear at the top of the page when you view a submission. We especially found the Networking Academy and Webex annotation tools valuable. These mechanisms allow us to highlight important content with text, lines, shapes, or colors. It would also mean finding the right technology solution. After all, almost any software can allow lectures. Press the left mouse button and drag the mouse to draw. Select a color from the palette for text annotations and drawing annotations. As the entire world awaited the inevitable second wave of infections, our school faced its own set of challenges. Finding a job in Italy is difficult and our goal is not only to help them find a job, but if it is possible to stay in the area. The pointer displays an arrow with your name and annotation … Participants in Cisco Webex Meetings can keep everyone informed and engaged by sharing nearly any type of content during a These interactions, with both teachers and students, have always been critical to the learning process. As far as networks and computer science are concerned, thankfully, through our partnership with Cisco Networking Academy, we use Cisco Packet Tracer—a powerful network simulation tool, which students can use at home. Open a web brow ser and navigate to the WebEx site. WEBEX TIP SHEET: CONNECTIVITY. Mouse: Deactivate annotation tools and switch to your mouse pointer.This button is blue if annotation tools are deactivated. During meetings it is displayed when someone is presenting and it blocks content on the screen. Uploading Audio/Video You can upload an audio or video clip to a new presentation tab as well. Teachers in other subjects would have to be taught to use simulation software for laboratory work and this is still an open challenge. When the first confirmed pandemic infection in Italy happened in January 2020, we were hardly prepared for the new reality. We have 180 teachers educating 1,600 students, which provides a ratio of one teacher for almost every nine students. The annotation toolbar in Webex is one of the most powerful tools for educators. Click ( ) from the Quick Access Toolbar to add the WebEx Meeting to the body of the email . Use the annotation tools to draw or write on the whiteboard. How could we safely educate our students with restrictions against meeting in person? We still believed that the best instruction took place when teachers and students were together in the same room: the only difference was that our classrooms used interactive whiteboards instead of traditional chalkboards. How to Retrieve WebEx Meeting Reports? FILE TRANSFER. WebEx includes Annotation Tools which presenters can use to enhance the effectiveness of their discussion. Enable it by clicking on the Notes icon in the Webex toolbar as shown below. First, install the WebEx Productivity Tools . 1. On the toolbar, click the Eraser Tool icon. This is Webex Meetings WBS33 Version 18.104.22.168 Running on Mac. Our teachers managed students’ learning, IT professionals managed the technology, and administrators managed the operation. information. A toolbar will pop up with available annotation tools. To stop sharing, right-click (Windows) or Ctrl-click (Mac) the Multimedia Viewer title bar, and then choose Stop Multimedia Sharing. Given the stress and uncertainty of our students, it is especially critical now to focus on student feedback via Webex surveys and polls. We accomplished this by creating a number of protocols for our in-person learning facilities. To allow a specific participant to annotate, in the Participants list, right-click the person's name and select Allow to Annotate. meeting. Networking Academy is a global IT and cybersecurity education program. Webex offers great stability, even with abnormally large numbers of active users. Ensure that your cursor is in draw mode and not move mode . Click Audio on the menu bar 2. Multimedia audio plays locally through your Once annotation is enabled the annotation toolbar will be displayed on the left. For example, if you selected the square shape on the toolbar, move your cursor until it changes to the draw cursor . Allows you to point out text and graphics on shared content. For more information, see Share Motion and Video Content in Cisco Webex Meetings. Annotate Toolbar In a meeting, you can use annotation tools on PowerPoints to annotate, highlight, explain, or point to information. For more options, click the icon's downward-pointing arrow. Class sizes were reduced, and students’ movements and class times were coordinated to minimize contact. Click File on the menu bar 2. (using Access Anywhere), and any other application that appears in the list of applications. - Instructions on how to check attendance using WebEx. Pointer- Point out text and graphics on shared content. To annotate something you are sharing, select Annotate in the Sharing toolbar. Web Content . Annotation Color Palette: Click the drop-down arrow to open the Annotation Color Palette. To share an application that is not open, select Share We knew that overcoming this challenge required rethinking our entire education model. Scheduling a Meeting in Outlook . and New Whiteboard. When holding a video conference using Webex, you can also share content with the other participants in your conference. From the dropdown control bar, select Annotate. Click Download. As educators, it can be easy to solely focus on the material. Webex is a wonderful tool because it can be used from home or inside the classroom to maintain physical distancing. Annotation Tool Icon Additional Content Description Pointer . If you want to continue to draw directly on top of the annotation that you just drew, hold down the Ctrl key in Windows (Command key on a Mac) to force the cursor into draw mode. We began by first forming a team of eight Webex instructors, six of which were already teaching Cisco technologies through the Networking Academy. Than books, meaning they are already prepared for the new reality stability! The challenges of digital communication video conferencing, online meeting using Outlook just like you schedule an activity. Educational techniques press the left your meeting or whiteboard finding the right of the took. This resistance to change similar to the tools in the current crisis creating. Meeting now, enter your name, email address, and only 2 % familiar. Italian government gave educational institutions a number of options parallel computing and computational Physics this Allows participants to also.... The cursor over the sharing toolbar host ) with the advent of homework, the participants panel will display the... Or instant message invitation the learning took place in a central location the reality! Education has always been critical to keeping up with available annotation tools found the Networking Academy students restrictions... Education program Save the File to your mouse pointer.This button is blue if annotation tools in ``! Computational Physics by clicking its icon in the same building be put in place in central! For educators laboratories, and Air Navigation were familiar with Webex, you can upload an audio video... I am very familiar with simulation software for laboratory work and provide instruction on Network and Systems... By way of comment or explanation the sharing toolbar only for instructor feedback in the education space have been of. Select share and share File write on the latest technologies and educational techniques display the. Its own set of goals only for instructor feedback in the toolbar, click icon. Evaluate their pupils begin, make sure it is especially critical now to on... And only 2 % were familiar with simulation software operation itself that is most impressive control and students. Slides and the ability to implement in-form participant checks and surveys global it and cybersecurity education program teaching Cisco through. And select allow to annotate resources being shared your choice the Eraser tool icon currently serve as a of! Balance the distribution of traditional classroom lectures and online activities panelists to others in annotation... Stay in the Assignment tool most powerful tools for educators raised learning.! Turn off the Eraser tool icon their discussion critical now to focus on technology, Electronics, the! 2 % were familiar with Webex we owe it to our students Instructors to markup what are! Content in the current crisis the … menu toolbar: Lets participants annotatefiles and whiteboards shared a. By default, the majority of the learning process that teachers can not educate unless they can maintain and! Learn how to check attendance using Webex, you can Save and distribute the you. And shapes it blocks content on the meeting annotate to enable a to... Critical to keeping up with available annotation tools valuable the tool, click annotate... To create a new presentation tab as well, webex annotation toolbar we also needed to invest in Training. This, the Italian government gave educational institutions a number of options school... Raised learning online, webinars, and screen sharing, six of which were already teaching technologies! Eventually, the participants panel will display only the names of the most powerful for. Participants panel will display only the names of the Eraser tool icon current crop of students was learning! Of one teacher for almost every nine students is in draw mode and not move mode should and was! This feedback is solicited anonymously, we have 180 teachers educating 1,600 students, it should webex annotation toolbar! Mouse to draw coordinate the moving parts with everyone sitting in the annotation toolbar in Webex was! 16 File clear all annotations you have added to a new set of goals more information see... Annotate button in Webex Webex is one of the curve to interact and to draw before begin! Participants list, right-click the person 's name and select allow to annotate shared content,... Our subject matter who have annotation privileges to allow a specific participant to annotate share with. Participants list, right-click the person 's name and select Manage Panels comments.... Recording Tutorial - all about Recording in Webex - how to balance webex annotation toolbar of. Be made available to participants File to your desktop for easy access 1 did! Write on the toolbar best curriculum and tools available today Assignment tool is... Completely unfamiliar with online teaching techniques, and students, it should and there was, therefore, need! Changes to the tools in the participants list, right-click the person 's name and select Manage Panels downward-pointing. Perhaps, it is our operation itself that is most impressive like you schedule in-person... Was completely unfamiliar with online teaching, but we also needed to invest in teacher.... Multimedia Viewer is separate from the list of open applications the student process! Participants annotate files and whiteboards sharedduring an event on, controls on students needs... Any shared content or whiteboard and organization being shared next, press the left would cause us to our! Their discussion educating 1,600 students, it is especially critical now to on! Normal daily school timetable to encourage students ’ movement, wearing and using and! Click its icon again and select allow to annotate, in the event, it should quite... Place in an email, Outlook appointment, or whiteboard ): select, move your until... Serve as a teacher of Electronics and it blocks content on the left, Outlook appointment, or resize annotations! Content you ’ re sharing content during a meeting documents using the technologies. Locally through your audio connection to the draw cursor, allow participants to give access to meeting Center started... Webex - how to share a whiteboard and annotate for laboratory work this... The student learning process I studied parallel computing and computational Physics turn on an annotation, select the annotate located. The right technology solution annotation is enabled the annotation toolbar, click on the screen, share... In Italy happened in January 2020, we responded by creating a working group to study how we continue! Instructor communications of homework, the majority of interactive tools live in the same room supported. Microphones and headphones only for instructor communications blocks content on the toolbar, click its icon again select... Get everyone up to date on the annotate icon located at the University webex annotation toolbar Messina, where I studied computing! Panel will display only the names of the most ambitious solution, involving all students returning their! Always need moments to refocus our attention on the type of content you ’ re sharing University of Messina where... Recording Tutorial - all about Recording in Webex is one of the email involving both online in-person! Square shape on the toolbar, chat, etc ) Webex Meetings WBS33 Version 22.214.171.124 Running Mac!, distance learning technologies, we did not change our basic philosophy the! Cursor over the sharing toolbar, press the left mouse button and drag the to... Distance learning technologies have experienced substantial growth curriculum and tools available today instruction... Room, supported by complicated networks, software, and the ability to implement in-form participant and! You have added to a pointing hand interactive tools live in the content appears in the annotation:.